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COVID-19 Frequently Asked Questions

Note: The following information addresses the Clarksville Campus. For COVID requirements and FAQ for the Austin Peay Center at Fort Campbell, please visit the Fort Campbell COVID website.

COVID-19 REPORTING FORM

Faculty FAQs 
Students FAQs
Staff / Admin FAQs

 

Faculty

Q: Who is required to wear a mask or face covering?

A: All individuals—faculty, staff, and students—are required to wear masks in any indoor university space, excluding private offices, individual study/practice rooms, and residence hall rooms.

Q: Are faculty required to wear a mask or face covering while teaching?

A: Faculty must always wear a mask or face covering in the classroom and when entering or exiting the classroom. If a faculty member forgets to bring a mask or face covering, the faculty member can use one of the disposable masks provided in the classroom or academic building.

Q: Why are we required to wear masks under normal operations?

A: In August, the University reinstated its indoor mask mandate, even though it remained open under normal operations. Centers for Disease Control and Prevention guidance in August called for individuals in areas experiencing high transmission rates because of the Delta variant to wear masks. According to Aug. 18 data from the Tennessee Department of Health, the positive rate in Montgomery County for those tested was 8,902 per 100,000 residents. Surrounding counties have similar rates. Davidson County is experiencing more than 16,000 positives per 100,000 residents.

Our current COVID-19 guidelines require anyone on campus follow the mask directive issued by the University. Our risk levels are designed for any emergency situation and are not COVID specific.

Q: If a faculty member gets sick, can they pivot to remote learning for the time they may be on quarantine? In addition, are there any restrictions to that? If they get knee surgery for example.

A: If a faculty member has been exposed they should follow the guidance on the Exposure or Positive Result page. Faculty should cover their classes as they normally would with their Chair's approval.

Q: Some faculty require a note for absence from class. Will Student Affairs still send faculty a notification if a student is in quarantine or positive?

A: Faculty should instruct students who miss class due to COVID-19 to complete the Self-Report Form. The Student Code of Conduct addresses class absences as follows:

Class attendance and punctuality requirements are established by the faculty through the syllabus, whether print or digital, for each course. Students are expected to attend class regularly and on time and are responsible for giving explanations/rationale for absences and lateness directly to the faculty member for each course in which they are enrolled. In cases where student absences are the result of emergency circumstances (e.g., death in the family, a student’s serious injury or incapacitating illness), for which student(s) are unable to make immediate contact with faculty, the student may contact the Student Affairs office for assistance in providing such immediate notification to faculty. However, the student remains responsible for verifying the emergency circumstances to faculty and for discussing arrangements with faculty for possible completion of coursework requirements, if feasible.

Q: Can I arrange my classroom furniture however I would like?

A: To prevent disruption for courses before and after classroom use please do not reset furniture in the classroom.

Q: If a student or coworker is showing symptoms, am I allowed to ask them to leave the classroom or space?

A: People should not come to campus if they are feeling ill with COVID-19 symptoms or other illnesses to prevent getting others around them ill. However, it is up to individuals to determine their health and their ability to safely be physically present.

Q: Can I still request COVID supplies (masks, hand sanitizer, wipes and disinfectant spray)?

A: Yes, you may request COVID supplies through Physical Plant School Dude request portal.

Q: During COVID, D2L shells were open a week early, is that still true?

A: All D2L shells will always open two business days before the start of any semester. Faculty are required to have their syllabus posted in D2L and should follow good practices for effective use of their D2L shell.

Q: What is the minimum expectation for course materials in each D2L shell?

A: This will be dependent on each instructor and student learning outcomes. Please see this section of the Faculty Handbook for minimum requirements.

Q: Are faculty required to include a syllabus in their D2L course shell?

A: Yes, all faculty are required to upload a syllabus into their D2L course shells. Faculty will be required to upload their syllabus to their D2L course shell at least two (2) full business days before the start of term (or part of term). Every instructor must make the syllabus available to students by 8:30 am on Thursday, August 19, 2021. The Office of Distance Education will unlock the D2L course shells for student access at this time and date. For Fall B and Fall II, faculty must upload their syllabus and make it accessible by Monday, October 18 (2 business days prior to the start of Fall II and Fall B).

Details of the specific classroom schedule and meeting times and modalities should be clearly stated in the syllabus in order for students to see this information when course shells are opened to students one week before the term begins. It is highly recommended that faculty email their students and communicate this information on a regular basis before the start of the semester. 

As a reminder your syllabus is also required to be accessible, click here to be taken to the page for instructions and a template for your syllabus to be accessible.

Q: How do students know what to do for their class in the Fall?

A: Details of the specific classroom schedule and meeting times and modalities should be clearly stated in the syllabus that students will have access to two (2) full business days before the semester begins. The D2L course shells will open for students at 8:30am on Thursday, August 19. It is highly recommended faculty email their students to communicate this information on a regular basis before the start of the semester.

Q: Do I need to provide students with an online/hybrid option?

A: While we are operating under Normal Operations, course modalities should remain consistent with what they are scheduled as. If the University is forced to pivot to remote operations, faculty should be prepared to deliver course content remotely.

Q: Are there alternatives to testing/proctored testing?

A: During the 2020 pre-semester calendar, Amanda Wornhoff, Director of Institutional Effectiveness and Assessment (IEA), and Amor Moran, former Director of Distance Education, facilitated a workshop and explore options with faculty. The workshop has been posted on the IEA and Distance Education web pages at this link: https://www.apsu.edu/online/faculty/training/alternative-assessments.php

Q: Should faculty have a course buddy who can access their D2L if they cannot? 

A: Yes, all faculty are recommended to identify a course buddy who can assist in teaching a course if they are unavailable or need any assistance. We operate in this modality when we are face to face but this will need to be more intentional with different course delivery options.

Q: Are faculty required to make seating charts and take attendance in face-to-face classes?

A: Classrooms will not be socially distanced, so unvaccinated persons in the class may be considered exposed if someone tests positive for COVID-19. For these reasons, faculty need to implement a system to be able to assist with notifications if the need arises. Making a seating chart or taking attendance is an effective tool to accomplish that.

Q: Should faculty have an attendance policy?

A: APSU does not require faculty to establish an attendance policy in class unless it is required for specific settings (clinicals, labs, etc.). Please see the “Class Rosters” and “Attendance Report Rosters” sections of the Faculty Handbook for details about attendance policies.

Q: If a student stops reporting to class (virtual or face to face), should the faculty member still issue an FA?

A: Yes, faculty members should report the appropriate FA or FN. The grades of FA and FN are federally required by the Department of Education and Veterans Affairs for the purpose of monitoring attendance and ensuring the accurate payment of federal funds by the Office of Student Financial Aid and Veterans Affairs. In addition, state programs such as the Tennessee Lottery scholarship also require attendance grade reporting. Failure to follow the procedure for FA and FN grades may result in a federal or state audit finding and financial penalties for the University for overpayment of funds. Faculty are encouraged to read the section on Dropping Courses, Grades Awarded, Withdrawals in the current APSU Undergraduate Bulletin for more information. More information related to FA/FN grades can be found at this link: https://www.apsu.edu/financialaid/withdrawing-from-courses/failure-to-attend/attendance-reporting.php

Faculty can access all class rosters via “AP OneStop”. The Office of the Registrar sends reminders of the grade reporting deadlines. The following grades should be reported on the online rosters: "FN"-- Failure, Never Attended and "FA"--Failure, Stopped attending. A Last Recorded Date of Attendance should be indicated with a reported “FN” or "FA." This date can be determined by reviewing records of tests, quizzes, papers, assignments or actual attendance. "FN" and "FA" grades are listed on the student's record at the time reported. More information about attendance reports is located in the Faculty Handbook – Faculty Responsibilities section: https://www.apsu.edu/academic-affairs/faculty/faculty_handbook/responsibilities-procedures.php

Q: How do faculty handle mask/face-covering violations? 

A: All students and instructors must arrive to class wearing a mask or face covering over their mouth and nose. This is not a debate – it is a university requirement.  

Q: What should the faculty member do if a student has been exposed?

A: The faculty member should instruct the student to complete the COVID-19 Self Reporting form on this website: https://cm.maxient.com/reportingform.php?AustinPeayStateUniv&layout_id=19

Q: How will the faculty member know if a student has been exposed?

A: The Office of Student Affairs will notify faculty members within 24 hours of the student’s submission of the COVID-19 Self-Reporting Form if a student reports that they have been exposed to someone who tests positive.

Q: What should a faculty member do if a student is exhibiting symptoms of COVID-19?

A: A list of symptoms and other CDC guidance can be on the APSU COVID-19 web page: The faculty member should instruct the student to complete the COVID-19 Self Reporting form on this website: https://cm.maxient.com/reportingform.php?AustinPeayStateUniv&layout_id=19

Q: Will a faculty member be notified if a student tested positive for COVID-19?

A: The Office of Student Affairs will notify faculty members within 24 hours of the student’s submission of the COVID-19 Self-Reporting Form if a student tested positive for COVID-19.

Q: What should a faculty member do if a student in class tests positive?

A: Unless the Office of Student Affairs has already informed the faculty member of the student’s positive test, the faculty member should contact the Dean of Students in the Office of Student Affairs if a student informs the faculty member of the positive test. The faculty member should also instruct the student to complete the COVID-19 Self Reporting form on this website: https://cm.maxient.com/reportingform.php?AustinPeayStateUniv&layout_id=19

Q: Are faculty members required to tell the class if a fellow classmate tested positive?

A: It is not a faculty member's responsibility to do contact tracing or to notify the class if another student tests positive with COVID-19.  Specifically, please do not share the identity of a student who has been exposed or tested positive. However, you can share with your class that students may have been in contact with someone that has been either exposed or tested positive and should they experience any symptoms they should get tested. 

Q: Are students and faculty allowed to eat or drink in the classroom?

A: This continues to be at the discretion of each individual faculty member. Existing protocols and restrictions should stay in place. It is highly recommended faculty discourage students from eating in the classroom. Faculty should also give clear instructions that as soon as the student takes a drink, then their mask must be immediately placed correctly over their mouth and nose again.

Q: How is shared governance still being practiced with the guidance we are receiving?

A: The office of Academic Affairs collaborated with the Faculty Senate Executive Committee to help develop these FAQ’s and guidelines, and the Provost’s Office will continue to collaborate with Faculty Senate to address the needs of students, staff and faculty during these challenging times. The Provost regularly meets with the Faculty Senate President and the Faculty Senate Executive Committee. Once the semester resumes, the Provost will meet regularly with the full senate. We hope Faculty Senate can continue to be a conduit for communication.

Q: Will masks be made available to students?

A: Boxes of disposable masks will be available in buildings across campuses and sites (in classrooms and in academic department administrative offices) for this purpose.

Q: What do I do if I see someone in a university building not wearing a mask or face covering?

A: If you see someone without a mask or face covering, you may politely remind the individual of APSU’s mask policy, remind them that APSU is committed to protecting all members of our campus community by reducing the spread of the coronavirus, and direct them to the nearest supply of disposable masks on campus. However, please do not confront anyone aggressively or do anything to put yourself or anyone else in a dangerous situation.  APSU expects all persons on campus to comply with the mask policy, and the person you encounter may be a visitor or someone who is unfamiliar with the mask policy. Please be aware that some people have disabilities and medical conditions that make wearing a mask dangerous or inadvisable, and some members of our university community may have received specific accommodations regarding the mask policy or letters exempting them from the mask policy.

Q: What are the guidelines regarding student and faculty travel?

A: Each risk level has instructions specifying permissible travel. Please refer to the COVID-19 Dashboard for more information about these conditions.

Q: What are the triggers that will cause APSU to pivot to fully remote?

A: There are many cues from University, regional, state and federal agencies that will be crucial for APSU’s consideration to go fully remote or other modification of the current plan to return and continue on campus in a face to face format. Considerations include but are not limited to state and county COVID-19 statistics, hospital capacities, positive cases reported on campus, super spreader events and other data. Additional Public Health metrics that are used by the regional and state health officials will also be considered.

If there is an occurrence on campus that requires an increased level of sanitization and a temporary closure for sanitization or other precautionary measures, there will be a university-wide announcement via GovSays email. The message will specify if any buildings need to be temporarily closed for extended cleaning and a timeline of when the building or area will reopen.

Students

Q: Who is required to wear a mask or face covering?

A: All individuals—faculty, staff, and students—are required to wear masks in any indoor university space, excluding private offices, individual study/practice rooms, and residence hall rooms.

Q: Why are we required to wear masks under normal operations?

A: In August, the University reinstated its indoor mask mandate, even though it remained open under normal operations. Centers for Disease Control and Prevention guidance in August called for individuals in areas experiencing high transmission rates because of the Delta variant to wear masks. According to Aug. 18 data from the Tennessee Department of Health, the positive rate in Montgomery County for those tested was 8,902 per 100,000 residents. Surrounding counties have similar rates. Davidson County is experiencing more than 16,000 positives per 100,000 residents.

Our current COVID-19 guidelines require anyone on campus follow the mask directive issued by the University. Our risk levels are designed for any emergency situation and are not COVID specific.

Q: For students on quarantine, will they have excused absences? Will remote options be available to them while they are in quarantine?

A: If you have been exposed, please refer to the Exposure or Positive Result page. Options for the students if they do have to quarantine or are sick will vary by each faculty member and will be determined by the faculty member based on how they handle other absences related to illness and what is the best pedagogical approach to support student success for their course .

Q: What happens to people who may have to quarantine more than once in a semester?

A: If a student has been exposed they should follow the guidance on the Exposure or Positive Result page. Everyone is encouraged to receive the vaccine to prevent transmission and infection of Covid-19 and those that are vaccinated do not have to quarantine.

Q: If a student has seasonal flu or any other illness, would they fill out the COVID Self Report Form?

A: Yes

Q: Does a student have to have the vaccine in order to live on campus?

A: No, students are not required to have the COVID-19 vaccine, but vaccines are highly encouraged. To sign up for a vaccine visit the CDC vaccine website or students, faculty and staff can schedule vaccines through Boyd Health Services.

Q: Will the COVID vaccine ever be required to be on Austin Peay’s campus?

A: Currently the University does not require individuals to be vaccinated to be on campus. While the university does require other immunization’s there is not an immediate plan to require a COVID vaccine.

Q: If I live on campus, will I still get meals delivered to my room if I am quarantined?

A: Meals will continue to be delivered to anyone with a meal plan quarantined in on-campus housing.

Q: If I live on campus and my roommate is quarantined, will I be quarantined also?

A: Our facilities have designated quarantine rooms. Residents testing positive or showing symptoms have the option of going home, or temporarily moving to a quarantine room. The roommate does not have to quarantine unless they are symptomatic or test positive.

Staff / Admin

Q: Who is required to wear a mask or face covering?

A: All individuals—faculty, staff, and students—are required to wear masks in any indoor university space, excluding private offices, individual study/practice rooms, and residence hall rooms.

Q: Are masks still required at Little Govs?

A: All adults entering the Little Govs Child Learning Center building are required to wear a mask.

Q: Why are we required to wear masks under normal operations?

A: In August, the University reinstated its indoor mask mandate, even though it remained open under normal operations. Centers for Disease Control and Prevention guidance in August called for individuals in areas experiencing high transmission rates because of the Delta variant to wear masks. According to Aug. 18 data from the Tennessee Department of Health, the positive rate in Montgomery County for those tested was 8,902 per 100,000 residents. Surrounding counties have similar rates. Davidson County is experiencing more than 16,000 positives per 100,000 residents.

Our current COVID-19 guidelines require anyone on campus follow the mask directive issued by the University. Our risk levels are designed for any emergency situation and are not COVID specific.

Q: If I am not vaccinated, and I have to quarantine because of exposure or illness, does the COVID funding still cover my time off or does it come out of my sick time.

A: Currently, the COVID-19 Paid Leave remains in effect until Sept. 20, 2021. For more information, visit the Human Resources site.

Q: What can I do if there is someone within my office that has stated many times that they are not vaccinated and will not take the vaccine, but walking around today and in small conference room meetings without a mask? Is there any recourse for me if I feel uncomfortable around that person?

A: Effective Aug. 11, 2021, masks are required to be worn in any indoor university space, excluding private offices, individual study/practice rooms, and residence hall rooms. Employees violating this university mandate could face disciplinary actions by their supervisor and Human Resources. Students violating this university mandate could face student disciplinary action. 

Q: If I am fully vaccinated, do I ever have to quarantine?

A: If you experience any symptoms of illness, you must quarantine and be cleared by Boyd Health Services or your primary care physician before returning to campus. You are required to fill out the COVID-19 Self Reporting form.

Q: If I am fully vaccinated, when do I have to wear a mask?

A: All individuals—faculty, staff, and students—are required to wear masks in any indoor university space regardless of vaccination status. Exclusions include private offices, individual study/practice rooms, and residence hall rooms.

Q: If I am not vaccinated, do I have to wear a mask?

A: All individuals—faculty, staff, and students—are required to wear masks in any indoor university space regardless of vaccination status. Exclusions include private offices, individual study/practice rooms, and residence hall rooms.

Q: Is social distancing required at all on campus?

A: Social distancing is not required on campus. Masks are required on campus when indoors, excluding the exceptions listed above.

Q: Are Foy showers open and do I need to wear a mask while working out?

A: The Foy showers are open. Masks are required in all indoor spaces. 

Q: If a staff member is quarantined, is remote work an option?

A: This would be determined by the supervisor the employee reports to.

Q: Can I ask someone if they have been vaccinated?

A: A person’s vaccination status is personal health information. You should not ask someone about their personal health information.

Q: Where can I find APSU’s COVID guidelines and information?

A: apsu.edu/coronavirus

Q: Am I supposed to wear a mask in meetings?

A: Masks are required in group meetings indoors. 

Q: Do I need to quarantine after international travel before returning to campus?

A: Please refer to the CDC’s COVID-19 page addressing “After International Travel” for further guidance.

https://www.cdc.gov/coronavirus/2019-ncov/travelers/after-travel-precautions.html

Q: Is there consistent signage (language) that I may use if I would like to request that people wear a mask in my office/department?

A: Currently, signs indicating mask requirements have been distributed to the building coordinators for posting on entrances. Additional signage needs should be directed to Public Relations and marketing for guidance.

Q: May I keep my Plexiglas barrier on my desk?

A: You are able to keep the Plexiglas barrier if you want to. Please let Physical Plant know you wish for it to remain.