Data Governance Structure

In order to ensure that the data governance process functions smoothly, a structure has been created which defines committees and individual roles related to data governance. In addition to these responsibilities, the data governance committees have the authority to create and assign subcommittees to research or define special topics related to data governance. The Data Governance program at APSU will bring staff together from across the university to determine the best way to maintain and utilize data. The program will include several committees of key stakeholders. The committees will operate within the hierarchy depicted below.

Data Governance Steering Committee of Data Trustees

Charge

Ensure the integrity and effective use of data through the collaborative, cross-unit data governance committees.
Establish, review, and maintain a Data Governance Charter.
Periodically assess the data governance maturity level at APSU and make recommendations to enhance data governance maturity.
Review systems diagrams and other information depicting all major data systems and the data flow among systems.
Develop, review, and maintain data governance policies, including defining the appropriate use and management of data.
Review data classification protocols.
Review and revise job descriptions to add Data Stewardship, as appropriate.
Serve as Advisory Board to Director of Information Security and review Security and Access/Policies including:
- Create, review, and distribute published university policies related to data management and appropriate use
- Create, review, and distribute published policies related to data security and data access
- Improve ease of access to data (through ERP data systems access and reporting)
- Improve data security
- Remove barriers to effective use of data
- Reduce risk associated with improper data use
- Define and assign security access to data system

The individuals who serve on the data governance committees include those within the university who oversee, manage, and or maintain data, as shown in the following table. These members are appointed in consultation with the vice presidents and other members of the senior leadership team.

	Data Area		Data Governance Steering Committee of Data Trustees
	Provost's Office/Academic Affairs		Tucker Brown (chair), Senior Vice Provost and Associate Vice President
	Advancement		Rebekah Bishop, Director of Operations and Annual Giving
	Counseling and Health Services		Vacant, Director
	DSIR		Andrew Luna, Executive Director of Decision Support and Institutional Research
	Finance		Benjamin Harmon, Associate Vice President for Finance
	Housing		Joe Mills, Assistant Vice President for Student Affairs and Director
	Human Resources		JaCenda Robinson, Assistant Vice President and Chief HR Officer
	Information Technology		David Sanchez, Associate Vice President and Chief Information Officer
	Information Technology Security		Stephanie Taylor, Director
	Legal Affairs		Corey Harkey, Associate General Counsel
	Student Achievement		Nancy KingSanders, Vice Provost for Student Achievement & Enrollment Management / Registrar
	Student Affairs		Greg Singleton, Associate Vice President for Student Affairs and Dean of Students
	University Design and Construction		Marc Brunner, Director
	Finance and Administration (ex officio/SLT representative)		Mitch Robinson, Vice President for Finance and Administration
	Internal Audit (ex officio)		Blayne Clements, Chief Audit Officer
	Provost Office/Academic Affairs (ex officio/SLT representative)		Maria Cronley, Provost and Senior Vice President of Academic Affairs

Data Standards Committee of Data Stewards

Charge

Establish a systems diagram depicting all major data systems and documenting the data flow among systems
- Create additional documentation for each data system, a description and information about the primary departments involved in maintaining the data, where it is hosted, which department manages security or data feeds, and shared content.
Document Business Processes
- Document business processes
- Document process timelines
- Document data entry standards
- Document responsibility shared data initiatives
Document and Enhance Data Quality:
- Document data quality procedures
- Document accountability for data cleanup
- Document system of record and data flow to other systems
Development of training for users

	Data Area		Data Standards Committee of Data Stewards
	DSIR		Andrew Luna, Executive Director of Decision Support and Institutional Research (chair)
	Accounting Services		vacant, Controller
	Admissions		Amy Corlew, Executive Director of Admissions
	Athletics		Katie Ethridge, Associate Director of Athletics / Student Athlete Services
	Budgets		Sondra Hamilton, Assistant Vice President for Budget & Financial Planning
	Graduate Studies		Tim Leszczak, Department Chair and Professor of Health and Human Performance
	Human Resources		Anthony Roark, Director of HR Technology and Compensation
	Information Technology		N/A
	Office of the Registrar		Nancy KingSanders, Vice Provost for Student Achievement & Enrollment Management / Registrar
	Payroll Services		Kimberly Hammon, Director of Payroll Services
	Student Account Services		Rose Austin, Bursar
	Student Affairs		Greg Singleton, Associate Vice President for Student Affairs and Dean of Students
	Student Affairs		Tammy Bryant, Director
	Student Financial Aid & Veterans Affairs		Donna Price, Executive Director