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HEERF Reporting Requirements

CARES ACT (HEERF I), CRRSA ACT (HEERF II), ARP (HEERF III)

 

CARES Act - Student Emergency Financial Aid Grants

Eligibility and Federal Reporting Requirements

Federal Reporting Requirements

The following information is provided based on guidance from the Department of Education Electronic Announcement, dated May 6, 2020.  This applies to Higher Education Emergency Relief Funds (HEERF I) fund only.

 

  • The Certification and Agreement form was signed by President White on May 14, 2020. Austin Peay State University intends to use the mandated amount of at least 50% of the funding provided by the CARES Act for emergency financial aid grants to students. Eligibility is based on guidance provided by the Department of Education*.

  • Austin Peay was allocated $4,843,933 in HEERF I funding.

  • Distribution information based on Department of Education’s required reporting dates. The first reporting date is 30 days after receipt of the funds and then every 45-days thereafter.  Our 30-day reporting date is May 24, 2020, which is the date we received the funds.

    • Our 30 day distribution was $4,843,933 to approximately 5,989 students.

  • Austin Peay estimates 6,000 of our students will be eligible to receive HEERF I. Eligibility is based on Section 484 in Title IV of the Higher Education Act of 1965.

  • The number of students who have received HEERF I funds.

    • 5,989 estimate based on first distribution date of May 13, 2020

  • HEERF I funds will be distributed as follows:

    • Category I* – Pell Grant Recipients with valid FAFSA

      • Allocation 60%

      • Full Spring, Spring II and Part of Term B

      • Approximate payment per student is $912

    • Category II* -- Non-Pell Grant Recipients with valid FAFSA

      • Allocation 37.5%

      • Approximate payment per student is $685

    • Category III – Funding Reserved for Future Eligible Students

      • Allocation 2.5%

      • Approximate payment per student may vary

    • Students were sent individual emails with information that included these funds are for expenses related to the disruption of campus operations due to coronavirus, such as food, housing, course materials, technology, health care, and child-care expenses.

All funding for emergency financial aid grants has been distributed.  There have been no distribution changes since the May 24, 2020 30-Day Report and Disclosure. 

All funding for emergency financial aid grants has been distributed.  There have been no distribution changes since the May 24, 2020 30-Day Report and Disclosure. 

All funding for HEERF I student grants has been distributed.  There have been no distribution changes since the May 24, 2020 30-Day Report and Disclosure. The reporting dates, going forward, have been modified to quarterly.

All funding for HEERF I student grants has been distributed.  There have been no distribution changes since the May 24, 2020 30-Day Report and Disclosure. For HEERF I, this is the institution's final required quarterly posting for HEERF I student grants.
All funding for HEERF I student grants has been distributed. Additional quarterly reporting for the student grant portion is not required. 
All funding for HEERF I student grants has been distributed. Additional quarterly reporting for the student grant portion is not required.
All funding for HEERF I student grants has been distributed. Additional quarterly reporting for the student grant portion is not required.

Announcement from Provost to Students

Dear Austin Peay Students:

 

Congress recently approved the Coronavirus Aid, Relief, and Economic Security (CARES) Act, which provided funds to colleges and universities for emergency student grants. The CARES Act made two types of funding available to the university. 

 

The Higher Education Emergency Relief Fund (HEERF I) specifies the funds are to be awarded to students for the sole and exclusive purpose of providing emergency financial aid grants to eligible students for their expenses related to the disruption of campus operations due to coronavirus, such as food, housing, course materials, technology, health care and child care expenses. Documentation of these expenses will not be required.

 

The Department of Education guidelines for distribution of HEERF I state only undergraduate and graduate students who are eligible to receive Federal Title IV aid can be awarded these emergency funds. This means students must have a valid 2019-20 FAFSA on file with APSU or be eligible to file a FAFSA. Federal guidance further clarifies HEERF may not be distributed to international, DACA or undocumented students or to any student who was exclusively taking online courses prior to March 13, 2020.

 

Austin Peay will provide funds to all eligible students. The University will prioritize distribution of HEERF I to our Pell Grant-eligible students while also providing funding to non-Pell Grant-eligible students who qualify.

 

The second type of funding is called a Federal Supplemental Educational Opportunity Grant (FSEOG). The Department of Education has relaxed some of the usual restrictions on FSEOG funds in order to provide emergency funds to a broader base of students. The FSEOG has the same guidelines as HEERF I, except students who were exclusively taking online courses prior to March 13, 2020, may receive these emergency funds. 

 

Austin Peay will begin distributing FSEOG funds on May 8. Distribution of the HEERF I funds will occur during the week of May 11. An email will be sent to your Austin Peay email account with specific information. In addition, details will be available on our COVID-19 site at www.apsu.edu/coronavirus.

 

We are reserving additional funds for students who may meet Federal Title IV eligibility requirements, but who have not already filed a valid FAFSA. We are awaiting further guidance from the Department of Education about options for students to meet requirements if the student does not currently have a valid FAFSA on file. 

 

We are working to get these funds to you as quickly as possible.

 

Rex Gandy

Provost and Vice President for Academic Affairs

Austin Peay State University
(May 7, 2020)

 

Higher Education Emergency Relief Funds (HEERF I)

Category I – 60% of Total Allocation

  • Pell Recipients from Full Spring, Spring II and Spring Part B
  • Must Meet Title IV Eligibility Requirements
  • Approximate Payment Per Student -- $911.66

 

Category II – 37.5% of Total Allocation

  • Not Pell Eligible from Full Spring, Spring II and Spring Part B
  • Must Meet Title IV Eligibility Requirements
  • Approximate Payment Per Student -- $684.69

 

Category III – 2.5% of Total Allocation

  • Reserved for students inadvertently not identified or for emergency needs to eligible students.
  • Full Spring, Spring II and Spring Part B Only
  • Must Meet Title IV Eligibility Requirements
  • Approximate Payment Per Student – May Vary

 

Emergency Federal Supplemental Educational Opportunity Grant (FSEOG)

  • Emergency FSEOG funds have the same guidelines as HEERF I, except these funds may be distributed to students who were exclusively taking online courses prior to March 13, 2020.
  • Approximate Payment Per Student -- $232

 


 

Higher Education Emergency Relief Fund - Institutional Portion Reporting Parameters 18004(a)(1)

HEERF Institutional Quarterly Report - June 30, 2022


HEERF I Quarterly Budget and Expenditure Reporting - as of September 30, 2020

HEERF I Quarterly Budget and Expenditure Reporting - as of December 31, 2020

HEERF I Quarterly Budget and Expenditure Reporting - as of March 31, 2021

HEERF I, II and III Quarterly Expenditure Reporting as of June 30, 2021

 

HEERF I, II and III accrual period expenditures as of June 30, 2021

HEERF I, II and III Quarterly Expenditure Reporting as of September 30, 2021

HEERF I, II and III Quarterly Expenditure Reporting as of December 31, 2021

HEERF I, II and III Quarterly Expenditure Reporting as of March 31, 2022

HEERF I, II and III Quarterly Expenditure Reporting as of June 30, 2022

Name of Entity Receiving Award

  • Austin Peay State University

The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement for Higher Education Emergency Relief Fund – Institutional Portion

  • $34,074,377

Funding Agency

  • United States Department of Education

CFDA Number

  • 84.425F

Location and place of performance

  • Montgomery County, Tennessee

DUNS number

  • 627345531

Use of funds provided to the institution - information updated through June 30, 2022.

Housing Refunds - $1,487,897

Dining Refunds - $430,915

Additional Student Emergency Grants - $222,440

Campus Safety Operations - $1,224,397

Temporary Labor and Supply Cost, COVID testing center - $369,365

Lost Revenue from Auxiliary Services - $6,956,612

Lost Revenue from Academic Resources - $15,161,081

Technology enhancements promoting social distancing - $184,112

Student Wages paid during initial remote work setting - $625,413

Audit Fees associated with CARES Act Audit - $33,181

 

Higher Education Emergency Relief Fund - Strengthening Institutions Program (SIP) Reporting Parameters 18004(a)(2)

Name of Entity Receiving Award

  • Austin Peay State University

The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement for Higher Education Emergency Relief Fund – Institutional Portion

  • $2,633,493

Funding Agency

  • United States Department of Education

CFDA Number

  • $84.425M

Location and place of performance

  • Montgomery County, Tennessee

DUNS number

  • 627345531

Use of funds provided to the institution - information updated through December 31, 2021.

  • Special per credit hour COVID Summer Scholarship - $469,691
  • Lost Revenue from Academic Resources - $5,455

CRRSA Act - Student Emergency Financial Aid Grants

Eligibility and Federal Reporting Requirements

Not applicable, as we had not drawn in HEERF II funds at this time.

The following information is provided based on guidance from the Department of Education.  This applies to Higher Education Emergency Relief Funds (HEERF II) only.

 

This is the final quarterly posting for HEERF II Funds, as all HEERF II student funds have been distributed.

 

The Certification and Agreement form was signed by President Alisa White on May 1, 2020.    Austin Peay State University has used, or intends to use, no less than the required amount of funds received to provide HEERF grants to students.  Eligibility is based on guidance provided by the Department of Education.

  • Austin Peay was allocated and received $4,843,933 in HEERF II funding.
  • A total amount of $4,843,933 of HEERF II grant funds were distributed to students.
  • A total of 8,343 students have received HEERF II grant funds.
  • The methodology used by Austin Peay to determine which students received HEERF II grants, and how much, is described below:
    • Financial Aid identified the base population (Spring, Spring I and Part A)
    • Total Eligible = 8,194 (graduate and undergraduate enrolled and degree seeking)
      • Category I - Exceptional Need* = 4,066
      • Category II - Other (no need) = 4,128
    • Recommended Award Amount
    • Category I – 54% of $4,843,933
      • 54% = $2,615,723.82/4,065 students = $643.47 per student
    • Category II – 46% of $4,843,933
      • 46% = 2,228,209.18/4,129 students = $539.65 per student

*Note:  Need eligibility determined by Pell eligible EFC range for all students.  Graduate students not eligible for Pell, but their FAFSA still calculates an EFC for them.

 

Correspondence Sent to Students

 

May 13, 2020

 

The CARES (Coronavirus Aid, Relief and Economic Security) Act included funding allocated for students whose lives have been disrupted due to the COVID-19 virus.   Austin Peay is following the guidance provided to us by the Department of Education.

It has been determined you are eligible to receive a portion of this funding referred to as the Higher Education Emergency Relief Fund (HEERF) in the amount of $                    .  These funds will be applied directly to your student account and the full amount will be paid to you.  If you owe a balance to the university, you are still responsible for paying the balance.  You will receive these funds by direct deposit (if you have signed up) or by check, which will be mailed to you. 

The Department of Education has specifically instructed these funds are “for the sole and exclusive purpose of providing emergency financial aid grants to students for their expenses related to the disruption of campus operations due to coronavirus, such as food, housing, course materials, technology, health care, and child-care expenses”.

We consider students who were not previously attending all online classes to have experienced some disruption and expense due to the unexpected move to an all online format for their coursework.  Your acceptance of these funds is considered confirmation you have a qualifying expense.

We hope this finds you well and we look forward to seeing our students back on campus! 

 

Office of Financial Aid, Scholarships and Veterans Education Benefits

Quarterly reporting not required, as all HEERF II funds were distributed as of the June 30, 2021 reporting.

Quarterly reporting not required, as all HEERF II funds were distributed as of the June 30, 2021 reporting.

ARP Act - Student Emergency Financial Aid Grants

Eligibility and Federal Reporting Requirements

Not applicable, as we had not drawn in HEERF III funds at this time.

Not applicable, as we had not drawn in HEERF III funds at this time.

Not applicable, as we had not drawn in HEERF III funds at this time.

  • The Certification and Agreement form was signed by President White on May 14, 2020.  Austin Peay State University intends to use the mandated amount for at least 50% of the funding provided for emergency financial aid grants to students.  Eligibility is based on guidance provided by the Department of Education.  The institution has used the applicable amount of funds designated under the CRRSAA and ARP (a)(1) and (a)(4) programs to provide emergency financial aid grants to students.
  • Austin Peay was allocated $16.2 million in HEERF III student funding.
  • It is estimated 8,500 students will be awarded emergency grant funds. 
  • $9,716,789.80 in HEERF III emergency financial aid grants has been distributed to 8,472 eligible students.
  • The following methods were used to determine which students receive(d) emergency financial aid grants.
    • Awardee Selection
      • Undergraduate
      • Graduate
      • Degree Seeking
      • Non-Degree Seeking
      • U.S. citizens, permanent residents, DACA recipients, asylum/refugee, International.
      • Dual enrollment students will not be awarded.
      • Audit only will not be awarded.
      • No restriction on enrollment status.
      • Must be enrolled with confirmation; however, may be full-time or part-time.
      • No restriction on class modality
    • Awarding Schedule
      • Fall 2021 -  Award 60% of the $16.2 million allocation
        • $9,720,000
      • Spring 2022 -  Award 40% of the $16.2 million allocation
        • $6,480,000
    • Fall 2021
      • Category I – Exceptional Need (60%)
        • Undergraduate – Pell Eligible
        • Graduate – Not eligible for Pell; however, we can ascertain their financial need from the Estimated Family Contribution (EFC) from the 21-22 FAFSA.
        • Approximately 4,065 students
        • $9,720,000 x 60% = $5,832,000/4,065 students = $1,434.68 per student
      • Category II – Need (Non-Pell Recipients) (40%)
        • Undergraduate – Not Pell eligible and not included in Category I
        • Graduate – Not included in Category I
        • Approximately 4,129 students
        • $9,720,000 x 40% = $3,888,000/4,129 students = $941.63 per student
    • Spring 2022
      • Category I – Exceptional Need (60%)
        • Undergraduate – Pell Eligible
        • Graduate – Not eligible for Pell; however, we can ascertain their financial need from the Estimated Family Contribution (EFC) from the 21-22 FAFSA.
        • Approximately 4,065 students
        • $6,480,000 x 60% = $3,888,000/4,065 students = $956.46 per student
      • Category II – Need (Non-Pell Recipients) (40%)
        • Undergraduate – Not Pell eligible and not included in Category I
        • Graduate – Not included in Category I
        • Approximately 4,129 students
        • $6,480,000 x 40% = $2,592,000/4,129 students = $627.75 per student
    • Instructions, directions or guidance provided by the institution to students concerning the emergency financial aid grants.  An email containing the following language was sent to all recipients.  In addition, a campus-wide notification was distributed via our TheGovsSays publication.
      • The Department of Education (DOE) has released additional emergency relief funds allocated for students whose lives have been disrupted due to the COVID-19 virus. This portion of the funding is referred to as HEERF III (Higher Education Emergency Relief Funds). Austin Peay is following the guidance provided to us by the DOE.

        We have determined you are eligible to receive a portion of this funding in the amount of [specific amount inserted]. These funds will be issued directly to you via direct deposit or check after September 20. By accepting these funds, you are indicating you have experienced a financial need or emergency cost due to the COVID-19 virus.

        The DOE indicates these funds may be used for any part of the student’s cost of attendance or for emergency costs that arise due to the COVID-19 virus, such as tuition, food, housing, health care (including mental health care), or child care. The guidelines require the university prioritize these funds to students demonstrating exceptional financial need.

        We hope this finds you well. If you have questions, please contact our office.

  • The Certification and Agreement form was signed by President White on May 14, 2020.  Austin Peay State University intends to use the mandated amount for at least 50% of the funding provided for emergency financial aid grants to students.  Eligibility is based on guidance provided by the Department of Education.  The institution has used the applicable amount of funds designated under the CRRSAA and ARP (a)(1) and (a)(4) programs to provide emergency financial aid grants to students.
  • Austin Peay was allocated $16.2 million in HEERF III student funding.
  • It is estimated 8,500 students will be awarded emergency grant funds. 
  • $16,567,255.09 in HEERF III emergency financial aid grants has been distributed to 9,556 eligible students.
  • The following methods were used to determine which students receive(d) emergency financial aid grants.
    • Awardee Selection
      • Undergraduate
      • Graduate
      • Degree Seeking
      • Non-Degree Seeking
      • U.S. citizens, permanent residents, DACA recipients, asylum/refugee, International.
      • Dual enrollment students will not be awarded.
      • Audit only will not be awarded.
      • No restriction on enrollment status.
      • Must be enrolled with confirmation; however, may be full-time or part-time.
      • No restriction on class modality
    • Awarding Schedule
      • Fall 2021 -  Award 60% of the $16.2 million allocation
        • $9,720,000
      • Spring 2022 -  Award 40% of the $16.2 million allocation
        • $6,480,000
    • Fall 2021
      • Category I – Exceptional Need (60%)
        • Undergraduate – Pell Eligible
        • Graduate – Not eligible for Pell; however, we can ascertain their financial need from the Estimated Family Contribution (EFC) from the 21-22 FAFSA.
        • Approximately 4,065 students
        • $9,720,000 x 60% = $5,832,000/4,065 students = $1,434.68 per student
      • Category II – Need (Non-Pell Recipients) (40%)
        • Undergraduate – Not Pell eligible and not included in Category I
        • Graduate – Not included in Category I
        • Approximately 4,129 students
        • $9,720,000 x 40% = $3,888,000/4,129 students = $941.63 per student
    • Spring 2022
      • Category I – Exceptional Need (60%)
        • Undergraduate – Pell Eligible
        • Graduate – Not eligible for Pell; however, we can ascertain their financial need from the Estimated Family Contribution (EFC) from the 21-22 FAFSA.
        • Approximately 4,065 students
        • $6,480,000 x 60% = $3,888,000/4,065 students = $956.46 per student
      • Category II – Need (Non-Pell Recipients) (40%)
        • Undergraduate – Not Pell eligible and not included in Category I
        • Graduate – Not included in Category I
        • Approximately 4,129 students
        • $6,480,000 x 40% = $2,592,000/4,129 students = $627.75 per student
    • Instructions, directions or guidance provided by the institution to students concerning the emergency financial aid grants.  An email containing the following language was sent to all recipients.  In addition, a campus-wide notification was distributed via our TheGovsSays publication.
      • The Department of Education (DOE) has released additional emergency relief funds allocated for students whose lives have been disrupted due to the COVID-19 virus. This portion of the funding is referred to as HEERF III (Higher Education Emergency Relief Funds). Austin Peay is following the guidance provided to us by the DOE.

        We have determined you are eligible to receive a portion of this funding in the amount of [specific amount inserted]. These funds will be issued directly to you via direct deposit or check after September 20. By accepting these funds, you are indicating you have experienced a financial need or emergency cost due to the COVID-19 virus.

        The DOE indicates these funds may be used for any part of the student’s cost of attendance or for emergency costs that arise due to the COVID-19 virus, such as tuition, food, housing, health care (including mental health care), or child care. The guidelines require the university prioritize these funds to students demonstrating exceptional financial need.

        We hope this finds you well. If you have questions, please contact our office.