1:010 Appeals and Appearance Before the Board
|Austin Peay State University
||Appeals and Appearances Before the Board
||June 7, 2019
||Office of Legal Affairs
It is the policy of Austin Peay State University to allow a student or employee to
appeal certain decisions of the president to the Board of Trustees ("Board").
The purpose of this policy is to set the conditions and procedures for appeals to
the Board and for appearances before the Board.
- A student or employee of Austin Peay State University may appeal certain decisions
of the president to the Board.
- Appeals heard pursuant to the TN Uniform Administrative Procedures Act (UAPA), as
outlined in APSU Policy 1:007, are not appealable to the Board.
- Appeals to the Board shall be limited to alleged violations of state or federal law
or university policy where the complainant has not filed a federal/state administrative
appeal or lawsuit in state or federal court.
- If, at any time during the pendency of the appeal, a complainant files a lawsuit or
administrative action based on the same subject matter as the appeal, the appeal will
be dismissed without further action.
- Unless there is a violation of state or federal law under the limitations described
above, decisions which are not appealable to the Board shall include, but not be limited
- Termination of executive, administrative, professional, clerical and support employees
during or at the end of the initial probationary period or pursuant to the terms of
the contract of employment;
- Non-renewal of a tenure-track faculty appointment during the first five years of the
- Denial of early tenure unaccompanied by notice of termination in the fifth year of
the probationary period;
- Non-renewal of a temporary faculty appointment;
- Faculty promotions;
- Salary determinations;
- Student academic matters, e.g. grade appeals, failure to meet retention policies,
- Performance evaluations of faculty and staff; and
- Residency classification of student for tuition and fee purposes.
- Any available university complaint procedure must be exhausted prior to consideration
by the Board.
- Complaints from students or prospective students regarding accreditation or violation
of state or federal laws may be submitted to the President’s office for appropriate
review and action, as required by 34 C.F.R. 600.9(a)1.
Appeals to the
- An employee who is dissatisfied with the decision of the President on his or her appeal
may petition the Board of Trustees for permission to appeal the decision to the Board.
- The petition must be submitted in writing to the Secretary of the Board within 20
calendar days following the President’s written decision.
- The petition for appeal must present:
- A brief statement of the issues to be reviewed including a statement of the redress
- A brief statement of the facts relevant to the issues to be reviewed, with appropriate
reference to where such can be found in the record;
- A statement of applicable law/policy
- A brief argument; and
- Citations of any applicable authorities, (such as policies, statutes, and cases.)
- The petition for appeal must be limited to ten (10) pages, typed, doubled spaced,
and on 8 ½ X 11” paper.
- The appropriate standing committee of the Board shall review the decision of the President
on the basis of the record submitted to the Board, with any new evidence which for
good cause shown was not previously considered, and determine whether the petition
to appeal will be granted.
- A committee of the Board, in determining whether to grant an appeal, may consider
- Whether Board policy or procedures have been followed;
- Whether or not there is material evidence to substantiate the decision appealed from;
- Whether or not there has been a material error in application of the law, which prima
facie results in substantial injustice.
The listing in 1 – 3 above is exhaustive and, in the decision of the Board committee.
Other considerations may be taken into account.
- If the petition to appeal is granted, the committee shall hear the appeal at a subsequent
regularly scheduled meeting of the committee and may request the person appealing
to appear and present arguments on his or her behalf.
- The committee shall recommend action on the appeal to the Board of Trustees. The
decision of the Board shall be final and binding for all purposes.
- The record on an appeal to the Board shall consist of all relevant documents, statements,
and other materials submitted by the person appealing and by the President of Austin
Peay State University.
- In the event that the person appealing does not submit sufficient information to allow
review of the decision being appealed, the Board may require the person appealing
to furnish any additional information which may be necessary.
Standard of Review
- The following provisions shall govern the review by the Board of an appeal under this
- A decision may be remanded for further consideration upon a finding that it was not
made in accordance with applicable statute or federal law or university procedures;
provided, however that the decision should not be remanded if the procedural error
was not material to the decision and therefore constituted harmless error;
- A decision may be modified or reversed only upon a finding that the decision constituted
an abuse of discretion or was made in violation of applicable state or federal law
or university policies; provided, however, that the decision should not be modified
or reversed if the violation of policy was not material to the decision and therefore
constituted harmless error
- A decision should be affirmed in the absence of a finding of abuse of discretion or
material violation of applicable state or federal law or university policies or procedures.
- Notwithstanding any provision herein to the contrary, any decision may be remanded
by the Board for a resolution of the matter which is mutually acceptable to the parties
or which is, in the best judgement of the board, a fair and equitable resolution.
the Board on
Members of the public are allowed to appear before the Board of Trustees to comment
on any topic listed on the agenda for a Board meeting that is open to the public.
Testimony will be limited to topics listed on the agenda. Members of the public wishing
to present shall provide their name and agenda topic they wish to address to APSU
General Counsel and Secretary to the Board of Trustees at least 72 hours in advance
of the meeting (firstname.lastname@example.org). The Chair, in his or her discretion, may allow
individuals to address the Board without advance notice.
If possible, members of the public who wish to appear before the Board shall provide
a brief written statement of the substance of such person's testimony to APSU General
Counsel and Secretary to the Board of Trustees in sufficient time for copies to be
distributed to the Trustees prior to the meeting.
When applicable, the Chair, in consultation with the committee chair and Secretary
to the Board, will determine whether the comment(s) will be made during the meeting
of the relevant committee or the meeting of the full Board. Notwithstanding, the Chairman
of the Board may authorize appearances before the Board on any matter deemed appropriate
for Board consideration.
A person addressing the Board will have a maximum of 3 minutes for any comments. Exceptions
to this time period will only be allowed at the discretion of the Board Chair.
The aggregated time for all public comments at a meeting will not exceed 15 minutes
APSU Policy 1:010 – Rev.: June 7, 2019
APSU Policy 1:010 – Rev.: March 15, 2019
APSU Policy 1:010 – Rev.: June 8, 2018
APSU Policy 1:010 – Issued: March 30, 2017
President: signature on file