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Austin Peay State University Policy

Austin Peay State University supports the development and periodic review of University policies as stated in policy 0:001 Policy Administration.  APSU policies enhance the University's mission, promote operational efficiencies, reduce institutional risk, and provide an understanding of the University's expectations for operation.  APSU policies must be in accordance with local, state, federal regulations.

University Policy Committee meetings are held at 2:00 P.M. on the second Tuesday of every month. As of February 1, 2021, APSU policies were relocated to PolicyTech, a document management system.

Click one of the links below to access APSU policies. There are 100 public access licenses for simultaneous use, so if you receive an error page, please try again later.

Public Policy Access

User Policy Access

University Policy Committee Members

Mr. Mitch Robinson, Chair, Vice President for Finance and Administration
Dr. Maria Cronley, Provost and Senior Vice President for Academic Affairs
Dr. Eric Norman, Vice President for Student Affairs
Ms. Dannelle Whiteside, Vice President for Legal Affairs and Organizational Strategy
Mr. Kris Phillips, Vice President for University Advancement and Executive Director of the APSU Foundation
Dr. Jane Semler, Faculty Senate President
Ms. Jerica Swiger, Staff Senate President
Mr. Kito Aruh, SGA President

University Policy Committee Minutes:

All minutes, including archived minutes, are stored in the University repository Aspire.

Numbering System of Policies

Policies are identified by a multi-digit number. The first digit designates the section that the policy lies in. These designations are as follows:

  • 0:xxx     Policy Instructions
  • 1:xxx     Governance, Organization, and General Policies
  • 2:xxx     Academic Policies
  • 3:xxx     Student Policies
  • 4:xxx     Business and Finance Policies
  • 5:xxx     Personnel Policies
  • 6:xxx     Nondiscrimination, Harassment, and Sexual Misconduct
  • 7:xxx     Advancement and Communications
  • 8:xxx     Athletics

Policy Procedures

Submission of Changes:

Proposed additions, revisions, or requests to rescind a policy should be submitted by policy owners or reviewers through PolicyTech.  Upon approval by the President and/or Board of Trustees, the policy will become official. 

Policy Review/Approval Flow Chart

 

New Policies:

When submitting a new policy, please use the New Policy Template. The content of the policy will be at the discretion of the initiating authority, being selected in accordance with the criteria of appropriateness, clarity, and conciseness. To request PolicyTech access to create a new policy, please email financeAdmin@apsu.edu.

For questions or other assistance, please call 931-221-7883 or email financeAdmin@apsu.edu

The following policy changes are submitted for University review and comment. For policy revisions, a clean version and a marked version of the policy are available for your review. A comment form can be found at the bottom of the page for comments and questions to be submitted. 

Revised Policies

POLICY
NUMBER
POLICY NAME  

COMMENT DEADLINE

4:013

Contracts

No Edits

November 5, 2021

4:014

Purchasing

No Edits

November 5, 2021

 

 

New Policies

POLICY
NUMBER

POLICY NAME   COMMENT DEADLINE

7:012

Social Media Policy 

New Policy Clean

New Policy Marked (reflecting changes from Previous draft)

November 5, 2021

 

Deleted Policies

POLICY
NUMBER

POLICY NAME   COMMENT DEADLINE

1:012

Inspecting and Copying Public Records and Related Charges for Producing Copies of Public Records

Delete
(The official rule that the policy mirrors will be placed on the Policy website.)

November 5, 2021

 

University Policy Feedback

 

Recently Approved Policies

September 2021

August 2021

June 2021

April 2021

March 2021

February 2021

January 2021

December 2020

November 2020

Frequently Asked Questions about Policies

When submitting a new policy, please use the New Policy Template or email financeAdmin@apsu.edu to request the template. The content of the policy will be at the discretion of the initiating authority, being selected in accordance with the criteria of clarity, conciseness, etc. For new policies, please use the Policy Template Structure guide to assist you with creating or revising a policy.

A monthly email is sent to the campus community notifying them of the recent policy updates. Additionally a list of recently updated and approved policies in the last several months can be found on the Recent Policy Approvals tab.

The University Policy Committee (UPC) reviews and approves all new and revised administrative policies and then submits recommendations for approval to the President and Board of Trustees (when applicable). The Provost and Senior Vice President for Academic Affairs reviews and approves all new and revised administrative policies and then submits recommendations for approval to the President and Board of Trustees (if applicable). A list of the UPC members can be found under the Policy Overview tab.
All policies undergo mandatory review every five years from the last approval date, though many are reviewed every year or every three years as needed. Changes to existing policies are to the UPC or Provost as appropriate and are ultimately approved by the President and Board of Trustees (when applicable). Please contact the Office of Finance and Administration at 221-7883 for archived versions of policies.
For any questions regarding policies, please contact the Office of Finance and Administration at 221-7883 for assistance.
According to policy 0:001 Policy Administration, "Proposals for new policies and for policy changes may be made by administrators, faculty members, staff members, or students."

 

Business Casual Dress Code Guidelines for APSU Staff

Effective January 1, 2003, APSU will observe a year-round business casual dress with the stipulation that business attire will be expected when the occasion requires it. Employees are expected to use good judgment and wear clothing that is appropriate for a professional setting. When meeting with visitors from outside the University, or when the University is hosting special groups or guests, employees are expected to dress appropriately for the occasion. In addition, although Physical Plant employees are required to wear a uniform, they will be able to wear casual dress clothes on designated days.

While employees are expected to use good judgment and common sense when selecting clothing appropriate for the business casual dress code, the following are general guidelines of items that are acceptable.

  1. Clothing/footwear considered acceptable includes, but is not limited to:
    • Khaki pants or any other type of pants generally viewed as business casual
    • Golf or polo shirts
    • Denim dresses or jumpers
    • Denim shirts and APSU logo sweatshirts
    • Dresses/skirts/shorts (shorts on Fridays only) no shorter than 3 inches above the knee

    Clothing/footwear considered inappropriate and unacceptable include:

    • Items that are worn, ripped, frayed, torn or unkempt
    • Items containing obscene, profane, discriminatory, provocative or inflammatory words or pictures
    • Items advertising alcoholic beverages, drugs, drug paraphernalia or tobacco products
    • Sweatshirts/sweatpants/leggings
    • See-through garments, halter tops, bare midriff/back tops, tank tops/muscle shirts, low-cut blouses and pants
    • Pool/beach attire including beach sandals and thongs/flip flops
    • Blue jeans or other denim pants (unless the supervisor approves as an exception based on the nature of the job)
    • Collarless T-shirts
    • Worn out sneakers

    Employees should err on the side of caution; if an item is questionable, another item of clothing should be selected. Public Safety is exempt from this policy. Other departments where a uniform is required, such as the Physical Plant, are exempt from this policy but may choose to participate if appropriate based on job duties and as long as a name tag is worn. If a conflict arises between a supervisor and employee regarding relaxed dress attire that cannot be resolved within the department or with that divisional vice president, the director of human resources should be consulted for resolution of the conflict.

  2. The University will provide one short-sleeve polo-style APSU logo shirt for all staff (and for faculty who request them) to be worn on Fridays and on other specially designated days. Employees may purchase additional shirts and other logo clothing items at the university’s cost if desired.
  3. Jeans may be worn:
    • On Friday during the school year (August - May).
    • On days when no classes are held.
    • During the summer months following the end of spring semester until the beginning of the fall semester.