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Summer Work Week Initiative

Overview:

The ability to offer remote and hybrid work during this pandemic provided our faculty and staff an opportunity to remain safe and better manage family responsibilities while continuing to contribute to our mission. With our campus reopening, the presence of many faculty and staff employees who were able to work remotely now is essential to providing support and services to students, employees or other on-campus business operations.

 

Faculty:

Faculty teaching in the summer will return to campus as already scheduled. We look forward to the return of the full residential learning experience in the fall, and faculty will return to campus in August as scheduled in their fall contracts.

 

Staff:

APSU will continue its current remote work schedule until May 31 when all alternate work arrangements expire.

 

Staff are expected to return to full-time work on campus on June 1, 2021.

 

We recognize that some employees may require reasonable, temporary accommodations as a result of COVID-19. COVID-19 accommodations requests should be submitted to the Office of Equity, Access and Inclusion for consideration. Please refer to policy 5:010 Alternate Work Arrangements for guidance.

 

2021 Summer Hours:

To further support the work/life balance of APSU staff employees, the Office of Human Resources encourages departments to offer staff employees flexibility in their hours of work during the summer term (June 1-July 31), which may include a compressed 4-day work week.

 

We expect all departments to maintain the same level of service as during the

academic year. It may, therefore, be impossible for some departments to implement a compressed work week for all or some of the summer. It will be up to the individual department heads to determine a compressed schedule that works for their department. Department Heads are encouraged to find ways, if at all possible, that might allow for this flexibility, including having staff alternate weeks.

 

Staff employees with summer hours may work a regular 4-day schedule, with start and ending times each day totaling 37.5 (40 where applicable) hours each week. Alternatively, staff employees may arrange their normal hours in a different configuration that fits into the normal University work week.

 

 

Guidelines:

  1. Departments are to be open during the normal University operating hours of 8 a.m. to 4:30 p.m. Monday - Friday. Departments with only one employee should collaborate with other departments to provide crossover coverage and ensure coverage during the University's hours of operation, 8 a.m. to 4:30 p.m. 

 

  1. Work start times may be varied and staggered within departments to maintain University hours of operation. The one-hour lunch period may be reduced to a half-hour lunch.

  2. Summer hours are intended to provide flexibility for staff employees, but adherence to working a full shift is required.

  3. Summer hours may be discontinued by the department for operational reasons prior to August 1, 2021.

  4. Employees using an alternate schedule must change their voice mail and email message to indicate their schedule and the name and phone number of someone who can assist inquirers in their absence.

Sample Compressed 4-day Work Week Schedule

 

 

37.5 Hour Employees

Monday – Wednesday

7:30 – 5:30 (1/2 hour lunch) 28.5 hours

Thursday

7:30 – 5:00 (1/2 hour lunch) 9 hours

Friday

Off

OR

Monday – Wednesday

8:00 – 6:00 (1/2 hour lunch) 28.5 hours

Thursday

8:00 – 5:30 (1/2 hour lunch) 9 hours

Friday

Off

 

 

40 Hour Employees

Monday – Wednesday

7:30 – 6:00 (1/2 hour lunch) 30 hours

Thursday

7:30 – 6:00 (1/2 hour lunch) 10 hours

Friday

OFF

OR

Monday – Wednesday

8:00 – 6:30 (1/2 hour lunch) 30 hours

Thursday

8:00 – 6:30 (1/2 hour lunch) 10 hours

Friday

OFF

 

 

NOTE: Employees approved to work a flexible summer schedule should begin and end their summer schedule as follows:

o   Begin Summer hours 4-day workweek on June 1, 2021 and end on July 31, 2021

 

 

*During the week of July 4th holiday, all employees will resume the regular scheduled hours of 8:00 – 4:30 p.m.